Corporate relo auto transport

Corporate relocation auto transport.

Relo package billing, HR direct invoicing, employee communication support. Built for HR and relocation managers moving employees across the country.

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HR billing
Direct
Net 30
Standard
Employee
Comms included
Dedicated
Relo desk
Volume
Pricing

Relocation managers need a transport partner that does not add stress.

When your company relocates an employee, the goal is a smooth start at the new role. The last thing your HR team or your employee needs is a transport broker who calls the employee at 7am asking about the wrong VIN, or who bills your finance team for a different vehicle than was booked.

Whipshipper runs a corporate relocation desk. HR or your relocation management company books the move. Invoices go to HR or RMC, not the employee. Employee gets professional SMS updates and one phone number to call if they have questions. Photos at pickup and delivery flow to both HR and the employee for documentation.

Volume relocation contracts available for companies relocating 20 plus employees per year. Single project contracts for one off executive moves and senior hires.

Why HR and relo teams use Whipshipper

Built for the relocation workflow, not for the retail customer.

1

HR direct billing

Invoices go to HR, RMC, or accounts payable. Employees do not see the bill or pay the deposit.

2

Employee communication support

Professional SMS updates to the employee. One phone number for questions. We are nice on the phone.

3

Photos for documentation

Pickup and delivery photos flow to HR and to the employee. Documentation closes loops for relo expense audits.

4

Volume relo contracts

Companies moving 20 plus employees a year get volume pricing and a dedicated PM.

5

Executive and senior hire moves

Enclosed transport, lift gate, and high limit insurance for executive and senior hire relocations.

6

Flexible windows

Relo dates shift. We rebook within 7 days for no charge. Beyond that, a small re schedule fee may apply.

Whipshipper relo vs employee booking themselves

Sometimes companies have the employee book and submit for reimbursement. Here is when our relo desk is the better call.

Whipshipper relo desk

  • HR direct billing, no employee out of pocket
  • Employee communication included
  • Photos for documentation
  • Volume pricing across all your moves
  • Dedicated PM for relo accounts
  • Easier expense audit for finance
  • Consistent experience across employees

Employee books and submits

  • Employee pays deposit, submits for reimbursement
  • Employee is the customer service contact
  • Documentation varies by employee
  • Retail pricing each time
  • No central PM
  • Multiple receipts and reimbursement forms
  • Different broker quality each move

Corporate relo lane categories

Six categories we run for relocation accounts.

Senior hire transport

New hire transports for senior leadership and executive recruits. Often enclosed, often expedited.

Promotion relocations

Internal promotions to new offices. Standard transport, HR billed, employee informed.

Tax equalization moves

International to US or US to international staged via US ports. Coordinated with global mobility partners.

Multi car households

Two car relo families. Bundle pricing applies, both cars same lane same window.

Lump sum relocation programs

Employee gets a lump sum, books through us, we direct bill the lump sum manager or RMC.

Executive fleet moves

Company owned executive vehicles moved between offices and homes. Enclosed transport standard.

Relo onboarding checklist

What we need to set up your relo account.

  • 1Company name and EIN, billing address, AP contact
  • 2Estimated annual relo volume in vehicles
  • 3Primary lane patterns, where you relocate from and to
  • 4Vehicle mix, sedans, SUVs, executive units
  • 5Tier of move, standard, senior hire, executive
  • 6Billing preference, single invoice or per move
  • 7Communication preference for employee updates
  • 8Documentation requirements for relo audits

How relo dispatching works

Four steps from HR booking to driveway delivery.

1

HR or RMC books

HR or RMC books through our relo portal or by phone with our PM. No employee involvement.

2

Employee notified

Employee gets a welcome SMS with pickup window, contact number, and what to expect.

3

Pickup and transit

Carrier picks up, sends photos to employee and HR. Live GPS tracking in shared dashboard.

4

Delivery and documentation

Driveway delivery with photos to employee and HR. Invoice posts to HR Net 30.

Corporate relo contract pricing

Per car contract rates by lane band. Volume discounts apply for 20 plus annual moves. Single project pricing also available.

DistanceOpen TransportEnclosed TransportTransit Days
0 to 500 mi$425 to $650$750 to $1,1002 to 4 days
500 to 1,000 mi$650 to $950$1,050 to $1,4503 to 5 days
1,000 to 2,000 mi$850 to $1,300$1,400 to $2,1005 to 7 days
2,000+ mi$1,050 to $1,700$1,900 to $2,7507 to 10 days

Estimates only, your exact rate comes from the live carrier load board. Get an instant quote at the top of the page for real numbers.

Frequently asked questions

How do I set up a corporate relo account?

Submit your company name, estimated annual volume, and lane patterns through whipshipper.com/contact. 60 minute kickoff call gets you a tier sheet.

Do you bill HR or the employee?

HR, RMC, or AP. Employees do not see the bill or pay the deposit.

What are billing terms?

Net 30 standard, weekly or monthly invoice cycles based on volume.

Do you handle senior hire and executive moves?

Yes. Enclosed transport, expedited windows, white glove communication, high limit insurance.

Can you support a lump sum relocation program?

Yes. Employee books through us with a lump sum code, we bill the lump sum manager or RMC.

What documentation do you provide for audits?

Pickup and delivery photos, BOL, invoice with PO support. Available in PDF or CSV.

How do you communicate with employees?

SMS updates at booking, pickup, transit, and delivery. One phone number for questions. Professional tone.

What if the relo date shifts?

We re schedule within 7 days for no charge. Beyond that, small re schedule fee may apply.

Can we use this for international hires?

We coordinate the US side. International ocean and air freight via partners. Global mobility integration available.

What insurance limits apply?

Standard $250k per car. Senior hire and executive moves up to $1M per car. Custom limits on request.

Ready to ship?

Pick the path that fits how you want to move.

Book a relo kickoff

60 minute call with our relo desk.

Go →

Relo dashboard

Shared HR and employee tracking dashboard.

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Talk to relo desk

Dedicated relo PM. Built for HR teams.

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Every auto transport service we run

Auto transport is not one product. A dealer moving forty units off an auction lane, a collector shipping a numbers matching car across the country, and a family sending one sedan ahead of a move are three different jobs that happen to use the same highways. They need different trailers, different insurance limits, different loading equipment, and different scheduling. Quoting all three the same way is how customers end up with a truck that cannot legally carry their vehicle. Pick the line below that matches what you are actually moving, and the quote comes back against the right equipment the first time.

By transport type

By vehicle

By who is shipping

Not sure which one fits? Call (888) 780-6207 and describe the vehicle and the route. A dispatcher will tell you which equipment it needs and what the lane is running, or start with an instant quote and adjust from there.

Auto transport coast to coast, state to state

We move vehicles in all fifty states, and the network is deepest where the freight already runs. Each state page below carries its own lane table, transit windows, and the local conditions that actually change a rate.

Northeast

Mid-Atlantic

Southeast

South

Midwest

Mountain

Pacific

Browse every city we coverPopular lanes and live ratesHow state to state shipping worksCross country moves

Read before you book

Most complaints in this industry trace back to something the customer was never told: that the first quote was a placeholder, that the broker on the phone is not the company driving the truck, or that personal items in the trunk are not covered by cargo insurance. None of that is complicated once somebody explains it. These are the explainers we send customers before they book, written to be useful whether or not you ship with us.

Lock your rate today.

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